Verification non-Belgian Person/Company

Who

• When the company is non Belgian, the legal representative will probably be non Belgian
• When the company is Belgian, but the legal representative is non-Belgian
• When the company is Belgian, the legal representative is Belgian but registration via KBO is via a managemement company, not as a natural person

How identification is performed

• What information is needed:
  • A copy of the identity document you submit
  • Your company’s registration in an official business register
  • Your company’s official signed document to verify you are a legal presentative of the organisation
• How to deliver the information
  • send to email address [email protected]
  • Clearly Refer to company name, VAT number and/or partyID of the production environment of the company at Billit
• Billit will perform verification and set process as terminated. In case of invalid or incomplete documentation, an update will be requested.

Non-Belgian Companies : Bank Account

Bank Account Verification is required is some Countries

In addition to the legal representative, the bank account might need to be verified. This applies to certain European countries due to country based regulations.

You will then be notified when trying to send your first invoice, typical error message when sending is_ 'To keep protecting your personal data in Billit, you need to confirm your identity before sending an invoice. You can do this by validating your IBAN once in 'My company'.'_

The requirement will be minimum on production, but in some cases also on sandbox.

Bank Account Verification on the Production Environment

Method 1 : direct interactive verification with the online bank

This is the normal procudure.

**Method 2 **: Manual Payment

First Request the ID number of your bank account at Billlit

Make the following manual payment:

• Amount: 0,10
• Currency : Euro
• Bank account o IBAN : BE06 7360 6555 8122 o BIC : KREDBEBB o Bank : KBC Belgium
• Description of the bank transaction : the unique ID delivered by Billit, typically 5 digits

After a short while, the bank account will be set to Verified.

Method 3 : Send to compliance in case of factoring

In case of factoring : When an invoice is issued and payment must be done on the bank account of the factoring company, then method 1 and 2 do not work.

Then a request is send to Compliance, as for Sandbox environment (see below)

Bank Account Verification on the Sandbox Environment

This is also a required step on Sandbox for a few countries (e.g. Poland, Italy).

What information is needed:

• Include the context : bank account verification on the sandbox environment
• Add info
  • Company name, VAT number and/or partyID, country and address
  • Bank Account Number(s) involved. Make sure that the bank accounts are already added in My Company / Bank
• Add document:
  • Bank details document. Also Called RIB (Relevé d’Identité Bancaire) or Bank Identity Statement. This is a document that you can typicaly download from your online bank application or get from your Bank on Request.
• How to deliver the information : send to email address [email protected]
• Billit will perform verification. Bank will be set to verified and you will receive a confirmation email.