Peppol Receiving Capabilities

A Receiver Must be Registered for Receiving

A receiver must be registered on the Peppol network:

• with one ore more identificatifiers (e.g. VAT Number, Company Number)
• with correct document types: minimum Invoice and CreditNote must be registered

Why is a Company Registered with more than 1 Identifier ?

• Using more than 1 identifier is allowed, you only send to one identifier per invoice/creditnote.
• In Belgium government indicates that minimum company number is required. In practice, companies with VAT number also register the VAT-number.

Receiving on Peppol test versus Peppol Production

• The Peppol test environment is for test purposes only. The Peppol production environment handles real invoices.
• Test and production are completely isolated environments. A mixture between both is not possible.
• Relationship between environments in Billit and Peppol:

External End-User tools to Verify Peppol Receiving Capabilities

Simple tool for rapid verification:

• Link:
  • Peppol Test : https://test-directory.peppol.eu/public
  • Peppol Production : https://directory.peppol.eu/public
• Allows to simply fill in the identifier (VAT-number, company number, ...) to launch te search
• Result displays basic data in a simple way

Advanced tool:

• Link : https://peppol.helger.com/public/locale-en_US/menuitem-tools-participant
• Necessity to fill in specific data
• Below example:

Explanation:

• this is search based on Belgian VAT number of Billit
• search is in Peppol test network

Specific Cases why Receiving might not be possible

Sometimes there are other specific reasons why a Peppol document cannot be sent to the receiver:

• The receiver is automatically registered as a Hermes receiver by the Belgian government
• The receiver is registered, with missing documents:
  • no documents registered at all
  • only registered for receiving IMR/MLR, not Invoice Credit Notes
• The certificate is not valid any more
• Other advanced reasons

Verification in the My Billit User Interface

1. Launch the Invoice Sending via the MyBillit User Interface

When you launch the sending, the Pop-Up screen with put "Send via Peppol" in green, if sending to this receiver is OK

2. View from Customer List in MyBillit

Via the customer menu, linked to the list of customers the Peppol receiving capability is displayed:

Remark:

• This is the general Peppol registration capability. In certain cases sending might not be possible, e.g. when customer is only registered for IMR/MLR receiving, and not for Invoices / Credit Notes